One of the most time-consuming tasks when it comes to managing your finances is writing checks. Wouldn’t it be great if you could just electronically send payments from your checking account without having to write any checks yourself? Luckily, this is now possible with QuickBooks Online. In this article, we’ll show you how to print checks in QuickBooks Online and save time in the process.

Benefits of check printing with QuickBooks

Printing checks in QuickBooks online can save time and money. By printing your checks directly from the check-writing software, you can avoid having to enter the data into a check processor or bank account. You can also print checks quickly and easily without having to fill out any forms or enter data manually. Additionally, printing your checks in QuickBooks online can help you track your spending and financial information. 

QuickBooks also offers other benefits, such as the ability to track your bank and credit card transactions and to create invoices and tracking numbers.

How to Print Checks in QuickBooks Online

If you need to print checks in QuickBooks Online, there are a few things to keep in mind. 

First, make sure you have the proper files open in QuickBooks Online. You’ll need the check layout file (.qlb), the check template file (.qtm), and the check image file (.jpg). 

Next, choose Print Checks from the QuickBooks Online menu bar. In the Print Checks dialog box, select the check layout file and click OK. QuickBooks will create a print-ready copy of your check. 

To print your check, simply open the document in your printer and follow the instructions.

How to Deposit Checks in QuickBooks Online

In QuickBooks Online, you can deposit checks by copying and pasting the check information from your bank statement into the Deposit Checks window. You can also deposit checks by scanning them into QuickBooks online. 

To deposit a check using QuickBooks Online: 

1. Open your account in QuickBooks Online. 

2. Click the Banking tab, and then click Deposit Checks. 

3. Copy and paste the check information from your bank statement into the text box on the Deposit Check page. 

4. Click Save to save the check data to your account. 

5. If you want to scan a check into QuickBooks Online, follow these steps: 

1. Find the check you want to deposit in your account summary (in the Transactions section of your Account View). 

2. Click it to open its details in a new window (if it’s not already open). 

3. On the Scan tab, select Copy Check Image or Scan Check Image to copy or scan the image of the front and back of the check, respectively (depending on how you originally scanned it). 

4. Click Save to save the scan data to your account.

Tips for Better Managing Your Money with QuickBooks

1. Print checks quickly and easily in QuickBooks Online by choosing “Print Checks” from the main menu. This will open the “Print Checks” dialog box, where you can specify the number of copies to print, the check format (printed or saved as a PDF), and the destination folder.

2. If you have a bank account linked to your QuickBooks account, you can also print checks directly from that account by clicking on “Bank Accounts” from the main menu, selecting your bank account, and then selecting “Print Checks.”

3. To save time when entering transactions into your QuickBooks account, use batch printing to send multiple copies of invoices or receipts to yourself as PDFs for later review or filing. Open the “Batch Printing” dialog box by pressing Ctrl+P (PC: Cmd+P) in QuickBooks Online. Select the items you want to print, and then click on “Print.” The PDFs will be created and sent to your email address automatically.


By using QuickBooks Online to print checks, you can save time and ensure that your records are accurate and up-to-date. Additionally, you can keep track of all your financial transactions in one place, making it easy to reconcile your accounts and stay on top of your finances.

By zestful